General Questions

How big is your facility?

We have a 5,000 square foot Event Hall with 4 bathrooms, an upstairs mezzanine, and an outdoor patio. The Cottage includes the Bridal Suite, Groom's Lounge, and a commercial kitchen. Located on our 200 acre farm, the property also includes the Stables and a picturesque lake featuring the Dock and outdoor Wedding Chapel.

How many people can The Event Hall hold?

Our “Comfortable Capacity” as we like to call it is 250 people seated at tables and chairs.

How do we reserve Pine Meadows?

At time of booking, we require a signed contract and a retainer fee of 33% of the venue rental. The remainder is due 30 days before the wedding.

How long can I reserve the space for my wedding day?

Friday & Saturday weddings are from 10am-midnight. Sunday-Thursday weddings are from 10am-11pm. We will not have other events on the day of your wedding.

What is your cancelation policy?

If we are able to rebook your date, a percentage of your retainer fee is refundable. If we are unable to rebook your date, your payment will not be refundable.

Is your facility wheelchair accessible?

Yes! The building is ADA approved. However, the mezzanine is not accessible to those in a wheelchair.

What time is the last call for alcohol?

The last call is at 11pm for Friday-Saturday events, and 10pm for Sunday-Thursday events.

Does your facility have WIFI? 

Yes, we will provide it for you upon request.

Do you allow smoking?

We only allow smoking at outside areas; there are designated smoking receptacles. Please do not smoke in the The Event Hall, The Cottage, or The Stables.

Do you offer a Military Discount?

Yes! We offer a 10% off discount to the rental fee of the venue to active or retired military members who get married at Pine Meadows Venue!

Thank you so very much for your service.

Planning & Set-up Questions

Do we have to set up the tables and chairs?

Included in your rental is for Pine Meadows Venue staff to set up your tables and chairs one way, one time, inside and out! We will also take down all tables and chairs afterward.

We will provide you with choices for a floor plan for your guest count before your wedding so that you can choose the way you would like for us to set them up! Any customizations to the floor plan or last-minute changes will require an additional fee (which you can find on the “Pricing” page in the “Additional Services” section.

How many tables and chairs do you have?

We have 28 wooden rectangle tables that can seat 8 people comfortably and 14 round-top whiskey barrel tables that can seat 4 comfortably. We have 224 black indoor chairs and 300 white outdoor chairs.

How big are your tables?

Our wooden rectangle tables have the dimensions of 40" W x 85" L x 30" T. The round-top whiskey barrel tables table top have diameters of 42”.

Do you have kitchen facilities?

Yes, we have a full commercial kitchen for licensed and insured caterers to use. We can provide you with a list of our trusted caterers for you to choose from if you would like!

Are we allowed to bring in our own decorations?

Yes! You do have access to our décor closet (with the exception of real candles) which is included in your rental, but you are welcome to bring in your own décor and even decorate yourself.

Do you allow real candles?

Candles are allowed if held within a glass holder.

Do you allow sparklers?

Sparklers are allowed for outside use only. Make sure that all sparklers are collected and extinguished in a bucket of water when finished.

What décor do you not allow?

We do not allow glitter or confetti, and open-face lit candles are not permitted inside the venue. No tape or tacks are allowed on the walls.

Can we have a rehearsal?

Rehearsal periods or rehearsal dinners are not included in your package. Additional time at the venue for a rehearsal dinner can be purchased 45 days out from your date for $895 which includes 6 hours at the venue and the option to bring in a catered dinner! Or, if you’re interested in a two-day rental, we do those too! Otherwise, you will not be able to have your rehearsal at the venue.

Do you allow pets?

Of course! We love when pets participate in the ceremonies. They are allowed on Pine Meadows grounds supervised and inside the Event Hall.

What’s your weather contingency (backup) plan for outdoor weddings?

Because The Event Hall is large enough to hold an indoor wedding, outdoor weddings can be relocated into The Event Hall.

Can we bring our own drinks?

Due to insurance and liability protocol, we cannot allow you to bring your own alcoholic or non-alcoholic drinks to any area of the grounds for your event. The only exception to this requirement is if the approved, licensed, and insured caterer of the event is providing non-alcoholic drinks.

Are you licensed to provide alcohol services?

Yes, all alcohol and drinks will be provided by our in-house service. No outside alcohol is allowed anywhere on Pine Meadows Venue Grounds.

Do we have to utilize Pine Meadows drink/bar services?

Yes and no! We require all booked guests to use our non-alcoholic drink services. The only exception is if the approved, licensed, and insured caterer is providing non-alcoholic drinks. 

Purchasing an alcoholic drink package is completely optional, but alcohol is exclusively offered through Pine Meadows Venue. 

What is a Pine Meadows Team Member? 

Pine Meadows Team Member is one of our staff members that will be on site during your event to handle venue related responsibilities. They are not a day-of coordinator.

When can vendors arrive to set up? 

They can arrive once your rental period begins. 

Can your venue accommodate a DJ or Live band?

Yes, we have space for a DJ and/or a live band!

Do you provide a coat check service?

Yes. That will need to be requested and scheduled ahead of time, and there will be an extra fee for this service.

What clean up is required at the end of the event?

We set up and clean up all the tables and chairs. We will also clean up décor that belongs to the Venue. You will be responsible for the collection and clean-up of your own décor should you bring any. 

Caterers must also follow an individual cleaning checklist provided by us.

When can we schedule a tour of Pine Meadows?

We are available Monday-Saturday by appointment. So give us a call, text, or email to get your tour scheduled.

 
Extra Info

Do you take care of transitioning the venue from the ceremony set-up to the reception layout?

We’re glad you asked! There are a few options:

For your rental, Pine Meadows Staff will set up for your chosen floor plan one time free of charge.

If you would prefer an indoor ceremony, you can seat your guests at tables for the ceremony so that there is no need to move or transition anything for the reception. It's a fine option and looks lovely.

Another option for an indoor ceremony is to have your reception tables, without chairs, set up in the way they will be for the reception on one end of the venue. This provides the space you need for your ceremony seating, and after the ceremony is over ask your guests to take their chair with them to their tables. You now have your reception, seating, and your dance floor.

If you have the ceremony outdoors, we have different chairs for outdoor ceremonies, so there would be no need to transition anything as all the tables and chairs for both locations would be set up.

If none of these options interest you, we can come in for an additional $250 to flip the room for you! Guests could have a "cocktail" or "snack" hour while we transition the room. This also gives the Bride & Groom, the family, and the wedding parties time to take pictures. This price does not include decorating after the transition.

Whatever you choose, we take care of the initial setup and the clean up.

Do you provide decoration service?

When you book your wedding with us, included in your package is full access to our décor closet and all the things within it (with the exception of real candles)! You are also welcome to bring your own décor in addition or in place of using ours.

If you would like an experienced Pine Meadows team member to decorate for you, in addition to your wedding package price, we can do that. The base price includes decoration of the ceremony site, cake table, candles, and creation of your table centerpieces with items from our décor closet.